Dispensary

3. Vanda Clinic Management Systems (2017) > Billing and Payment Module
How to access Dispensary?
 
To access Dispensary home, use the following methods:
  • Click Patient & Billing Management Task Panel on left. Click Dispensary in Task Panel Command
 
 
 
 
How to use Dispensary?
 
There is 2 methods to use Dispensary :-
 
First method
  1. Click on Dispensary
  2. Click on Drug Name column and it will shows a dropdown list of drugs.
  3. Select the drugs that user need.
  4. Modify the drug detail if necessary.
  5. If has more than one drug, users can repeat step number 2 until step 4.
  6. To add service items, select service item from the service item column.
  7. Modify the service item if necessary
  8. If has more than one service item, users can repeat
 
Second method
  1. Click on Dispensary
  2. To dispense drugs
    • Right click on a blank space and select dispense OR Click Task  , Select Dispense.
    • Fill in the necessary information in Drug Item Editor (Drug CodeDrug NamePrecautionDosageFrequencyIndicationQuantity, etc.)
    • Click OK to save the dispensing drug.
    • Or click Cancel button to exit drug item editor.
    • The Drugs dispensed will be reflected under the Unbilled Drugs Editor.
  3. To dispense service item
    • Right-click Dispensary Editor and select Add Service Item OR Click Task  , Select Add Service Item.
    • Fill in the necessary information in Service Item Editor (Service CodeService CategoryDescriptionService DateQuantity, Unit PriceDiscount, etc.)
    • Click OK to save the service item
    • Or click Cancel button to exit service item editor
    • The Service Items dispensed will be reflected under the Unbilled Service Items Editor.
  4. To dispense combo items
    • Right-click Dispensary Editor and select Add Combo Items OR Click Task  , Select Add Combo Items.
    • Fill in the Combo Code in Combo Items Editor.
    • Click OK to save the combo items.
    • Or click Cancel button to exit combo items editor.
    • The Combo Items dispensed will be reflected under the Unbilled Drugs Editor and Unbilled Service Items Editor.
  5. To dispense laboratory test
    • Right-click Dispensary Editor and select Add Laboratory Test OR Click Task  , Select Add Laboratory Test.
    • Fill in the necessary information in Laboratory Test Editor (Test LocationPackage CodePackage Desc., Service Charges, etc.)
    • Click OK to save the laboratory test
    • Or click Cancel button to exit laboratory test editor
    • The Laboratory Test dispensed will be reflected under the Unbilled Drugs Editor and Unbilled Service Items Editor.
  6. To dispense package
    • Right-click Dispensary Editor and select Add Packages OR Click Task  , Select Add Packages.
    • Fill in Package Code, description, service date, discount , quantity, unit price and subtotal.
    • Click OK to save the package
    • OR click Cancel button to exit package editor.
 
How to edit /Delete Dispensed Drug?
  1. To Edit or Delete, Select the intended Drug Item
  2. Do one of the following to edit:
    • Click Task  , Select Edit Dispensed Drug
    • Right-click Dispensary Editor and select Edit Dispensed Drug
    • Click on Drug Name in Dispensary Editor
    • Edit the needed fields and click on OK button the save changes, or click Cancel Button to cancel the changes.
  3. Do one of the following to delete:
    • Click Task  , Select Remove Dispensed Drug
    • Right-click Dispensary Editor and select Remove Dispensed Drug
 
How to Print Drug Label ?
  1. To print drug labels, select drug item or tick the checkbox on the top right corner to print for all
  2. Then, do one of the following:
    • Click Task   and select Print Label   / 
    • Right-click Dispensary Editor and select Print Label    / 
    • Click on Billing and Payment Menu >> Dispensary >> Print Label   /   
 
How to Bill Dispenses Drug?
  1. When done with the dispensary, user can proceed straight to billing by doing one of the following:
    • Click Task   and select Bill
    • Right-click Dispensary Editor and select Bill
    • Click on Billing and Payment Menu >> Dispensary >> Bill
    • Press hotkey F4
  2. Upon confirmation, the editor will automatically move on to Invoice Editor
 
How to Repeat billed Dispensed drug?
  1. When drugs are successfully billed, the drugs are moved from Unbilled Drugs Editor to Billed Drugs Editor
  2. Uncheck the boxes of the drugs that are not to be repeated as Vanda has ticked all the drug items by default
  3. After which, do one of the following:
    • Click Task   and select Repeat Drugs
    • Right-click Dispensary Editor and select Repeat Drugs
    • Click on Billing and Payment Menu >> Dispensary >> Repeat Drugs
  4. The repeated drugs will be moved to Unbilled Drugs Editor as no payment is made yet
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

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