Dispensary

2. Vanda Clinic and Aesthetics System (2016) > Vanda Clinic Management Systems (2016) > Billing and Payment Module
How to use Dispensary? 
 
  • To access Dispensary, do one of the following:
    • Select Billing and Payment Pane and click on Dispensary
 
 
 
  • To start dispensing drugs, do one of the following:
    • Right-click Dispensary Editor and select Dispense
    • Click Task  , Select Dispense
    • Press hotkey F3​
  • Fill in the necessary information in Drug Item Editor (Drug CodeDrug NamePrecautionDosageFrequencyIndicationQuantity, etc.)
  • Click OK to save the dispensing drug
  • Or click Cancel button to exit drug item editor
  • The Drugs dispensed will be reflected under the Unbilled Drugs Editor
 
  • To add service items, do one of the following:
    • Right-click Dispensary Editor and select Add Service Item
    • Click Task  , Select Add Service Item
    • Press hotkey F7
  • Fill in the necessary information in Service Item Editor (Service CodeService CategoryDescriptionService DateQuantity, Unit PriceDiscount, etc.)
  • Click OK to save the service item
  • Or click Cancel button to exit service item editor
  • The Service Items dispensed will be reflected under the Unbilled Service Items Editor
 
  • To add combo items, do one of the following:
    • Right-click Dispensary Editor and select Add Combo Items
    • Click Task  , Select Add Combo Items
  • Fill in the Combo Code in Combo Items Editor
  • Click OK to save the combo items
  • Or click Cancel button to exit combo items editor
  • The Combo Items dispensed will be reflected under the Unbilled Drugs Editor and Unbilled Service Items Editor
 
  • To add laboratory test, do one of the following:
    • Right-click Dispensary Editor and select Add Laboratory Test
    • Click Task  , Select Add Laboratory Test
  • Fill in the necessary information in Laboratory Test Editor (Test LocationPackage CodePackage Desc., Service Charges, etc.)
  • Click OK to save the laboratory test
  • Or click Cancel button to exit laboratory test editor
  • The Laboratory Test dispensed will be reflected under the Unbilled Drugs Editor and Unbilled Service Items Editor
 
  • To view service and dispense history, do one of the following:
    • Right-click Dispensary Editor and select View Service and Dispense History
    • Click Task  , Select View Service and Dispense History
​
  • To view performa invoice, do one of the following:
    • Right-click Dispensary Editor and select Performa Invoice
    • Click Task  , Select Performa Invoice
 
  • To view daily unbill item summary, click View Daily Unbill Item Summary
 
 
How to Edit/Delete Dispensed Drug
 
  • To Edit or Delete, Select the intended Drug Item
  • Do one of the following to edit:
    • Click Task  , Select Edit Dispensed Drug
    • Right-click Dispensary Editor and select Edit Dispensed Drug
    • Click on Drug Name in Dispensary Editor
    • Edit the needed fields and click on OK button the save changes, or click Cancel Button to cancel the changes.
  • Do one of the following to delete:
    • Click Task  , Select Remove Dispensed Drug
    • Right-click Dispensary Editor and select Remove Dispensed Drug
 
 
How to Print Drug Label
 
  • To print drug labels, select drug item or tick the checkbox on the top right corner to print for all
  • Then, do one of the following:
    • Click Task   and select Print Label   / 
    • Right-click Dispensary Editor and select Print Label    / 
    • Click on Billing and Payment Menu >> Dispensary >> Print Label   /   
 
 
How to Bill Dispensed Drug
 
  • When done with the dispensary, user can proceed straight to billing by doing one of the following:
    • Click Task   and select Bill
    • Right-click Dispensary Editor and select Bill
    • Click on Billing and Payment Menu >> Dispensary >> Bill
    • Press hotkey F4
  • Upon confirmation, the editor will automatically move on to Invoice Editor
 
 
How to repeat billed Dispensed Drug
 
 
  • When drugs are successfully billed, the drugs are moved from Unbilled Drugs Editor to Billed Drugs Editor
  • Uncheck the boxes of the drugs that are not to be repeated as Vanda has ticked all the drug items by default
  • After which, do one of the following:
    • Click Task   and select Repeat Drugs
    • Right-click Dispensary Editor and select Repeat Drugs
    • Click on Billing and Payment Menu >> Dispensary >> Repeat Drugs
  • The repeated drugs will be moved to Unbilled Drugs Editor as no payment is made yet
 
 

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